Administrative Assistant, Administration Engineering

SC JOHNSON IS A FIFTH-GENERATION FAMILY COMPANY BUILT ON THE SPIRIT OF OUR PEOPLE. We have been leading with purpose for over 130 years, building iconic brands that win the hearts and minds of consumers – such as Raid®, Glade®, Ziploc® and more, in virtually every country around the world. Together, we are creating a better future – for the planet, for future generations and for every SCJ team member. Join our winning team of Wave Makers and Go Getters and help us write the next chapter in the SCJ story.

ABOUT THE ROLE

In this role, you support SC Johnson’s Waxdale Site Engineering team and report directly to the Manager, Engineering. You play a key role in improving team performance by owning the non-technical components of engineering projects and day-to-day operations.

You bring strong discretion, organization, and communication skills, and you’re comfortable working independently while adapting quickly to shifting priorities. Your ability to manage details, take initiative, and maintain a sense of urgency helps keep the engineering team focused and productive in a dynamic environment.

KEY RESPONSIBILITIES

• Set up and maintain vendor records.

• Create purchase orders and manage invoicing processes.

• Support capital reporting, forecasting, work order closure, and internal order closeout.

• Manage calendars, schedule meetings, and coordinate logistics.

• Oversee sample, equipment, and miscellaneous shipment and receiving processes.

• Coordinate contractor onboarding, training qualifications, and pre-job processes through ISN WorldNet.

• Maintain organized technical drawings and documentation records.

• Manage office supplies, special orders, plotter maintenance, and laptop orders.

• Promote positive team culture through activities and key calendar reminders.

• Perform fixed asset capitalization, retirements, and inventory audits.

• Prepare reports, complete travel expense reporting, and arrange travel as needed.

• Develop and improve departmental business processes and create supporting job aids.

• Manage contract engineering agreements, including billing and allocation to projects.

• Collaborate with other site administrators to coordinate site-wide activities, events, and coverage during absences.

• Perform additional duties as assigned.

REQUIRED EXPERIENCE YOU’LL BRING

•High School Diploma or equivalent.

• 5+ years of administrative or office support experience.

• Strong working knowledge of Microsoft Office (Excel, Outlook, Word, PowerPoint).

•Qualified candidates must be legally authorized to work in the United States without current or future sponsorship.

PREFERRED EXPERIENCES AND SKILLS

• Ability to interact effectively with internal and external partners across varying roles and levels.

• Experience working in SAP.

• Comfort working cross-functionally as well as independently.

• Ability to learn and navigate new software systems (e.g., Entropy, Trackwise, SharePoint).

• Strong problem-solving skills when resolving administrative issues.

• Proven ability to prioritize tasks coming from multiple stakeholders.

• Strong written and verbal communication skills in a team environment.

• A proactive mindset, strong attention to detail, and sense of urgency.

• Flexibility when managing multiple demands and changing priorities.

JOB REQUIREMENTS

• Full-time position.

• Travel required: 0–5%.

• Work environment: approximately 80% office / 20% factory.

• Ability to lift 10–40 pounds.

BENEFITS AND PERKS

SC Johnson’s total compensation packages are at or above industry levels. In addition to salary, total packages may include bonuses, long-term incentives, matching 401(k) contributions and profit sharing based on company profitability, job level and years of service. As a family company, we’re committed to providing benefits such as subsidized health care plans, maternity/paternity/adoption leave, flexible work arrangements, vacation purchase options, recreation and fitness centers, childcare, counseling services and more. 

Inclusion & Diversity

We’re a global business, with people from every culture, ethnicity, race, religion, gender identity, sexual orientation, age and ability. We recognize the breadth of human experience, and we work to celebrate it. It is our goal to build a diverse, inclusive and supportive work environment where all people can thrive.

We’re committed to ongoing efforts that help us attract, hire, and retain diverse talent who want to build a positive, inclusive environment. Read more about our ongoing initiatives at https://jobs.scjohnson.com/inclusion.

Better Together

At SC Johnson, we strive to create a positive, inclusive and unique workplace. We strongly believe SCJ people are able to achieve their best when they can collaborate and work together in person.

Equal Opportunity Employer

The policy of the Company is to ensure equal opportunity for all qualified applicants and employees without regard to race, color, religion, gender, marital status, sexual orientation, national origin, ancestry, age, gender identity, gender expression, disability, citizenship, pregnancy, veteran status, membership in any active or reserve component of the U.S. or state military forces, genetic history or information or any other category protected by law.

Accommodation Requests

If you are an individual with a disability and you need an accommodation or other assistance during the application process, please call our Human Resources department at 262-260-3343 or email your request to SCJHR@scj.com. All qualified applicants are encouraged to apply. Download the EEO Know Your Rights poster for more information.